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What are the basic data security practices a small business should follow?
Use strong authentication, give people only the access they need, keep data in reputable cloud services, encrypt sensitive information, back up regularly, remove access when staff leave and keep an inventory of where sensitive data lives. These steps cover most common risks.
Additional measures:
- Avoid emailing spreadsheets that contain personal data
- Log and review who accesses sensitive data
- Keep software updated
- Train staff on phishing
- Have a plan for incidents
Security is ongoing, not a one-off setup, and proportionate effort matters more than perfection. Write a one-page security checklist, assign an owner, and review it twice a year to keep it current.
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